Manage every client from one dashboard.
50 clients. 4 platforms each. 200 social profiles. One workspace. AI handles the content — you handle the relationships.
More clients shouldn't mean more people.
The traditional agency model: win a client, hire a coordinator. Win five more, hire another. Margins shrink with every hire. Apaya breaks that equation.
5–8
clients per person, manual content creation
40–60
clients per person, with Apaya handling production
$33
per brand/month at 25 brands — not per user
Every client. One view.
The cross-client dashboard shows you who's on track, who needs attention, and what's coming next — across every brand you manage.
At-a-glance client overview
See every client's status: who's scheduled, who's behind, whose campaigns are pending approval, whose analytics are trending up or down. No digging through individual accounts.
Quick actions
Jump to any client's calendar, campaigns, or analytics in one click. Generate a new campaign batch, send an approval link, or download a report — right from the overview.
Attention flags
Automatic alerts when a client needs attention: no content scheduled for next week, campaign ending soon, engagement dropping, approval overdue. You catch problems before clients notice.
Sort, filter, and prioritize
Filter clients by status, performance, or alerts. Sort by engagement, posting frequency, or approval state. Find the clients that need your attention right now.
Every client gets their own world.
Each client is a separate brand with completely isolated data. Their content, connections, analytics, and assets never touch another client's. Zero cross-contamination.
Social connections
Each client's Instagram, Facebook, LinkedIn, and X accounts are connected independently. OAuth tokens stored per brand. No shared credentials.
Content & campaigns
Separate content library, campaigns, and calendar per client. AI generates content tuned to each client's specific brand voice, audience, and positioning.
Analytics & performance
Per-client analytics: reach, engagement, clicks, follower growth. Per-campaign drill-down. AI-generated insights specific to each client's performance trends.
Brand voice & templates
Custom content pillars, topic categories, color palettes, and brand voice settings per client. AI adapts its writing style to match each client's tone.
Digital asset library
Each client's photos, videos, logos, and brand files live in their own asset library. Upload once, reference in any campaign. Never accidentally use the wrong client's imagery.
Timezone settings
Each client has its own timezone configuration. A restaurant chain in New York and a surf shop in Honolulu both publish at peak local hours — automatically.
Your team sees only what they need.
Assign team members to specific clients. Control what they can see and do with role-based access. No information overload, no accidental changes to the wrong account.
Owner
Full access to everything. Billing, team management, all brands, all settings. The agency principal.
Admin
Manages assigned brands. Approves content internally, sends campaigns to clients, configures brand settings. Cannot access billing or other admins' brands.
Editor
Creates and edits content for assigned brands. Generates campaigns, refines AI output, suggests posts. Cannot approve or publish — that's the Admin's job.
Viewer
Read-only access to assigned brands. Can see content, calendars, and analytics. Cannot create, edit, or approve anything. Good for account managers who need visibility.
Client
Sees only their own brand. Reviews content, approves campaigns, views their analytics and reports. A scoped view that shows them their world — nothing else.
Unlimited team members
Per-brand pricing, not per-user. Add as many team members as you need. 3 people or 30 — same price. Your cost scales with clients, not headcount.
Know where every deliverable stands.
Set quotas per client. Track progress in real time. Get alerts before deadlines, not after.
Per-client quotas
Set deliverables per client: 20 posts per month, 3 platforms, bi-weekly reporting. The dashboard tracks against these targets automatically.
Real-time progress
Dashboard shows live status: 17/20 posts delivered, 12 days remaining. See at a glance which clients are on track and which are falling behind.
Proactive alerts
Get notified when a client is approaching quota limits or falling behind schedule. Catch shortfalls before the client's monthly report reveals them.
Historical tracking
Delivery consistency month over month. See which clients always get full deliverables and which ones consistently run short. Data for better SLA conversations.
New client to live posts in under 10 minutes.
No forms. No questionnaires. No multi-week onboarding process. Paste a URL and the AI does the rest.
Create a brand.
Click "New Brand," name it, done. 30 seconds.
Paste the client's website URL.
Apaya's AI crawls every page — extracts their voice, audience, services, logo, and colors. The brand profile builds itself in about 2 minutes.
Connect social accounts.
OAuth login per platform — Instagram, Facebook, LinkedIn, X. About 1 minute per platform. Tokens stored securely per brand.
Generate the first campaign.
AI produces up to 56 posts — captions, images, hashtags, scheduled times — tailored to this client's brand voice. Text generates in ~15 seconds, images in ~2 minutes.
Review, approve, and you're live.
Your team reviews the AI output, refines what needs refining, and sends it to the client for approval. Total time from "new client" to "content scheduled": under 10 minutes.
Multi-client management questions.
How many clients can I manage in Apaya?
Can team members only see their assigned clients?
What if a client changes their branding or website?
How does pricing scale with more clients?
Is client data isolated between brands?
Can I track deliverables per client?
Read more about scaling your agency.
Scale Your Agency Without Hiring
More clients used to mean more people. Not anymore. How one person goes from 6-8 clients to 15-20.
Read article →Manage Client Social Media at Scale
AI crawls the client's site, learns their brand, and starts generating content. Onboarding drops from weeks to minutes.
Read article →Stop hiring for every new client. Start scaling with AI.
Talk to our team about managing multiple clients with Apaya.
Contact UsWe'll walk you through the setup.