The AI Agency Capacity Calculator.
How many more clients could your current team handle if producing each client's social media content took less time? Enter your numbers and see. Free, no email required.
20
clients you have
25
clients your team can handle
+30
more clients with the same team
If social media content production gets
Today
50% faster
Production hours per client
your number, cut by the scenario
12
6
Hours your roster needs
clients × hours per client
240
120
Team hours available
people × hours per person
300
300
Client capacity
team hours ÷ hours per client
25
50
Clients you could add
capacity minus the 20 you have
—
+30
Revenue those clients bring
added clients × your $1,000 retainer
—
+$30,000/mo
Apaya creates each client's posts and graphics. Your team approves. You take on more clients without hiring.
Try it for 3 days • $0 today • Cancel anytime
Apaya for Agencies
Agency Capacity Estimate
How many more clients the same team could handle when social media content production takes less time.
Prepared
Today
20
clients you have
25
clients your team can handle
+30
more clients with the same team, at social media content production 50% faster
Today
50% faster
Production hours per client
your number, cut by the scenario
12
6
Hours your roster needs
clients × hours per client
240
120
Team hours available
people × hours per person
300
300
Client capacity
team hours ÷ hours per client
25
50
Clients you could add
capacity minus the 20 you have
—
+30
Revenue those clients bring
added clients × your $1,000 retainer
—
+$30,000/mo
Inputs used
- Current clients
- 20
- Production hours per client
- 12
- People in production
- 3
- Hours per person monthly
- 100
- Average retainer
- $1,000
Apaya creates each client's posts and graphics. Your team approves. You take on more clients without hiring.
apaya.com/solutions/agencies/capacity-calculator
About the capacity calculator.
What does the AI agency capacity calculator measure?
It measures your agency's social media content production capacity: how many production hours your roster consumes, how many your team has, and how many client accounts fit in that capacity as production time per client changes.
How does social media content production get that much faster?
Because Apaya does the production. It builds each client's brand profile from their website, reads the photos and videos your team drops in, including video transcripts, and turns a pasted campaign brief into a week of client-ready posts in minutes. The hours that used to go into writing, designing, and formatting become review time. Where you land in the scenarios depends on how much of the workflow you hand over.
What counts as production hours per client?
Everything that happens before a post is scheduled: research, topic selection, writing, graphics, revisions, brand checks, approval routing, and loading approved content into the scheduler. Account calls and strategy time are not production hours.
Why does the calculator focus on capacity instead of cost?
Agency margins are capacity math. The same team carrying more accounts, or the same accounts with fewer production hours, is what changes the economics. Cost follows from capacity.
Does the calculator show Apaya's pricing?
No. It models your team's capacity. Apaya's agency plan uses flat per-brand pricing, and current rates are on the pricing page.
See how much of this workflow Apaya can perform for one of your clients.
Connect a client's website, review the brand framework it builds, and look at the posts it produces. Your team approves everything before it publishes.
Try it for 3 days • $0 today • Cancel anytime